Certified Translation

Feb 12, 2024

The need for clear communication across languages is crucial in today’s world. Whether it is for legal documents, business contracts, academic transcripts, or personal records, accurate translation is essential. However, when it comes to certain official documents, the term “certified translation” often arises, leading to questions about what it entails and why it is necessary.

What are certified translations?

Certified translation is a translation service provided by a professional translator or translation agency that proves, through a signed statement, that the translation is accurate and complete to the best of their knowledge and ability. This statement, often known as a “certificate of accuracy” or “affidavit of translation,” confirms that the translation faithfully represents the content of the original document.

When do you need certified translation?

Certified translations are typically required for official purposes where accuracy and authenticity are crucial. Common examples include legal documents (such as contracts, court rulings, and affidavits), immigration documents (such as birth certificates, marriage certificates, and diplomas), academic transcripts, medical records, and business documents (such as financial statements and patents). Essentially, any document that needs to be submitted to a government agency, court, academic institution, or other official entity may require a this type of translation.

Certified translations should be made by professional translators or translation agencies with expertise in the relevant subject matter and language pair. The translator or agency should be able to provide a signed certificate of accuracy along with the translated document. It is essential to choose a reputable provider to ensure the quality and validity of the translation.

How does the certification process work?

The certification process may vary depending on the requirements of the requesting party or the jurisdiction in which the document will be submitted. In general, the translator or agency will translate the document and then affix their signature and seal to the certificate of accuracy, along with details such as their name, contact information, qualifications, and statement affirming the accuracy of the translation. Some jurisdictions may also require notarisation or additional authentication of the certificate.

While certified translation involves a statement of accuracy from the translator or agency, notarised translation involves an additional step of having the translator’s signature notarised by a notary public. Notarisation serves to authenticate the translator’s signature rather than the accuracy of the translation itself. Some jurisdictions may require notarisation in addition to certification for certain types of documents.

How much does certified translation cost?

The cost  can vary depending on factors such as the complexity of the document, the language pair, the turnaround time, and the specific requirements of the requesting party. Generally, certified translation tends to be more expensive than non-certified translation due to the additional level of assurance and responsibility involved. It is advisable to obtain quotes from multiple providers and consider factors such as quality, reliability, and turnaround time in addition to cost.

In conclusion, certified translation plays a crucial role in ensuring accurate communication across languages, particularly in official and legal contexts where precision and authenticity are paramount. By understanding the basics of certified translation and knowing when it’s required, individuals and organisations can navigate the complexities of multilingual communication with confidence and peace of mind. Whether you are applying for a visa, submitting legal documents, or pursuing academic opportunities abroad, investing in certified translation services can help you achieve your goals effectively and efficiently.

If you need certified translation, GSI Associates is just one call away!

Interested in our work?

If you would like to learn more about GSI and our work, or you would like to cooperate with us, send us a message anytime.