International retailer
Type of business: International retail
GSI Services
The case:
Our client: Web-based retailer
A company with a web-based business retailing online globally, with workshop and shop sales in three countries, and a requirement for online payments, along with accounting and stock control across the group.
Key facts
- Retail operations with stock held in three countries, two in Asia.
- Integrated accounting, stock control and card merchant services were needed for smooth operation of business activities.
- Integrated accounting, stock control and card merchant services were needed for smooth operation of business activities.
- Day to day financial management was needed with financial and business development progress reporting to investors.
- The website was already hosted on a Magento e-commerce platform (magento) . This was linked to Brightpearl (brightpearl). which is an excellent multi-channel stock control, CRM and accounting package. With separate companies in three countries, three accounting data sets were needed so whilst Brightpearl managed multi-location stock, it could only deliver one set of accounts.
GSI solution:
Magento is a global and industry leading e-commerce platform and integrates with many existing software solutions. We established a company in each of the three countries, with their own accounting systems and data files using cloud based Xero , which integrates with Magento.
Xero does not have sufficiently sophisticated multi-location stock control, but this was solved with a double integration of Veeqo. Working with the client’s in-house team, a successful integration of Veeqo and Xero was achieved with the Magento e-commerce platform, providing multi company accounting, a full retail online platform and multi-location stock control. The system also provided for stock transfers, inter-company cross border trade and foreign exchange management.
The integration of the software meant that any sales made online or in shops, is logged as a stock reduction in real time. Reorder points were set so that the system issued orders automatically. Real-time recording of card sales fed into the accounting system of the relevant company along with the automatically generated invoice.